ECDPM is looking for a dynamic, organized and flexible Executive Assistant to support and be a full member of one of ECDPM’s programmes. The candidate will have a very high proficiency in undertaking complex layout using Microsoft Word proven by training certificates or years of work experience. The candidate will have excellent English language skills (written and spoken) and ideally a working knowledge of French. 3-5 years experience is required for the Executive Assistant role. Those with less work experience but with multi-year professional qualifications in executive assistance tasks can count these towards their experience.
The candidate will have to have some experience of international work and be excited about the prospect of working in a multicultural environment. The job is fast paced requiring both attention to detail and the ability to multi-task as well a creative approach to “getting things done” in support of the programme. Candidates have to be willing and able to manage this challenge on a daily basis. Typical tasks include organising internal and external meetings, managing schedules, English minute taking, layout of complex documents, assisting in preparing tenders, liaising with programme members and with other back office functions (finance, HR, etc.), and documenting the work of the programme to report to external stakeholders.
The post reports to the Head of Programme and supports all junior and senior staff in the programme. The Executive Assistant joins a group of four other (Programme) Executive Assistants who also support each other in times of high demand to ensure that the organization as whole is never without sufficient cover in this important area.
ECDPM offers a lively and attractive working environment, space for autonomy and personal growth. This post is based in the Maastricht office of ECDPM.
Applicants should submit their application form and CV to the email address firstname.lastname@example.org, to the attn. of Ms Karen Gielen, as soon as possible (with the deadline of Monday 21 August 2017 9.00 AM CET). They should note: “Application for Executive Assistant position” in the subject line. Late or incomplete applications (i.e. only CV) will not be taken into consideration.
The candidates invited to take the recruitment one step further are invited to undergo a thorough test on their proficiency in complex Microsoft Word tasks before progressing to an interview. Although Microsoft Word layout is not more than 20% of the job, it is an essential aspect that is a core non-negotiable requirement of the role. An English language test as well as a full reference check is part of the recruitment procedure.
The tests and interviews will take place in the week 36 (September 4 – September 8)
Preferred starting date; October 1, 2017
More information on ECDPM can be found at: www.ecdpm.org
|The Corporate Officer Job Family: service-oriented and all-Centre roles|
|ECDPM as an institution needs a strong backbone of dedicated, service-minded Corporate Officers who see it as their main priority to enable their colleagues to work as efficiently and effectively as possible, by providing information, services, advice and support. They proactively assume all-Centre responsibility for the smooth day-to-day operation of the organisation. Reliability, accountability, transparency, sustainability and flexibility are key.|
|Key commitments of the Executive Assistant|
|Positioning and responsibilities of the Executive Assistant|
|Knowledge, experience, skills and characteristics|